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About the Embassy

Current Job Opportunities

Local Employment in U.S. Embassy Sofia

Locally Employed (LE) Staff provide unique skills in support of the mission of the U.S. Embassy in Sofia. LE Staff are foreign nationals and other locally resident citizens (including U.S. citizens) who are legally eligible to reside and work in the country.

LE Staff are the continuity of our Mission. They provide the institutional knowledge, local experience and professional contacts that are so important to embassy operations. LE Staff personnel perform vital mission program and support functions. All U.S. Government agencies under the Ambassador’s authority depend to a great extent on the special skills of their local staff, often delegating significant management roles and program functions.

Where We Work

LE Staff work in all sections (e.g., Consular, Public Diplomacy, Human Resources) of the U.S. Department of State as well as other agencies (e.g., Foreign Agriculture Service, Foreign Commercial Service) represented at our Mission.

Who Can Apply

Individuals interested in becoming LE Staff must be legally eligible to reside and work in Bulgaria. This may mean having a work permit, residency permit, or other documentation required under the Bulgarian labor law. Employment at Mission Sofia is based upon merit, qualifications, and equal opportunity.

Application and Selection Process

Mission’s policy is to post LE Staff vacancies on the embassy website. Each announcement provides a short position description, minimum required qualifications, closing date for application submission, other recruitment terms, conditions and procedures.

Applications that fail to explicitly address all requirements specified in the vacancy announcements will not be considered.

The Embassy Human Resources Office does not maintain an applicant database and collects applications when a certain position is open for recruitment and a vacancy announcement is posted. Applications submitted before/after the job announcement dates and/or not specifying the announcement code are not subject to review.

Once the application period is over all documents are reviewed for eligibility and against the minimum qualification requirements announced. The employing office short-lists the most qualified applicants, conducts interviews, and selects the best candidate for the position. All interviewed and tested candidates are notified by mail of the final status of their application.

U.S. Mission in Sofia provides equal opportunity and fair and equitable treatment in employment to all individuals regardless of race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

VACANCY ANNOUNCEMENT
# 11 A- 2014
U.S. Embassy Sofia

 

Applicants who responded to Vacancy Announcement # 11 – 2014

need not reapply as their applications will be considered 

 

OPEN TO:                 All Interested Candidates

 

POSITION:                Human Resources Assistant (Regional Position Evaluator) 

FSN-8, FP-6* - Trainee level – 2 positions 

 

OPENING DATE:     March 26, 2014

 

CLOSING DATE:     April 8, 2014

 

WORK HOURS:       Full-time, 40 hours/week

 

 

IMPORTANT NOTE:  ALL ORDINARILY RESIDENT (OR) APPLICANTS MUST HAVE THE REQUIRED WORK AND RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.

 

 

The U.S. Embassy in Sofia is seeking individuals for the position of Human Resources Assistant (Regional Position Evaluator) with the EUR Regional Support Center,(RSC).

 

BASIC FUNCTION OF POSITION: 

 

The HR Assistant (Regional Position Evaluator) evaluates and classifies Locally Employed Staff (LES) positions for posts within the European (EUR), South Central Asia (SCA) and Near East Asia (NEA) Bureaus. Provides advice on the US Department of State’s LES position classification process and effective position resource management guidance for overseas missions. When necessary, incumbent periodically travels  to serviced posts within EUR, SCA and NEA to perform on-site position evaluation reviews and conduct position classification and management briefings, as required.

 

A copy of the complete position description listing all duties and responsibilities is available in the Human Resources Office. Contact: (+359) 2-937-5136 or e-mail: sofia_applications@state.gov.

 

 

QUALIFICATIONS REQUIRED:

 

All applicants are instructed to address each selection criterion detailed below with specific and comprehensive supporting information.

 

1.  Education:  At least two years of post-secondary education.

 

2.  Work experience: 

Two years of progressively responsible work experience in human resources / personnel management.

 

3.  Language requirements:  Level 4 (fluent) English (speaking/reading/writing) is required. 

 

4.  Knowledge: 

·         Ability to gain good working knowledge US Department of State regulations (3 FAM, 3 FAH) within a year of appointment.

·         Ability to gain good working knowledge  HR/OE policies and procedures within a year of appointment.

·         Ability to gain excellent working knowledge of position classification principles and MClass system and principles within a year of appointment.

                                                                                            

5.  Skills and Abilities:

·         Excellent interpersonal skills.

·         Excellent analytical skills.

·         Ability to operate a computer work station (Microsoft Office suite, including Word and Excel).

·         Excellent organizational skills.

·         Ability to establish and maintain effective working relationships with employees and supervisors.

·         Ability to conduct an effective interview.

 

 

NOTE:    Unless you meet all specified requirements you will not be considered.

 

SELECTION PROCESS

 

When fully qualified, U.S. Citizen Eligible Family Members (USEFMs) and U.S. Veterans are given preference.  Therefore, it is essential that the candidate specifically address the required qualifications above in the application.

 

ADDITIONAL SELECTION CRITERIA

 

1.      Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy. 

2.      Current employees serving a probationary period are not eligible to apply.

3.      Current Ordinarily Resident employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report are not eligible to apply.

4.      Currently employed U.S. Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment.

5.      Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment unless currently hired into a position with a When Actually Employed (WAE) work schedule.

 

TO APPLY:

 

Interested candidates for this position must submit the following for consideration of the application:

1.      Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174); or

2.      A current resume or curriculum vitae in English that provides the same information found on the UAE (see Appendix B); or

3.      A combination of both; i.e. Sections 1 -24 of the UAE along with a listing of the applicant’s work experience attached as a separate sheet; plus

4.      Candidates who claim U.S. Veterans preference must provide a copy of their Form DD-214 with their application.  Candidates who claim conditional U.S. Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.

5.      Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above.

 

SUBMIT APPLICATION TO:

 

U.S. Embassy Sofia

Human Resources Office                                           Due to the volume of responses, individual acknowledgements

16 Kozyak, 1408 Sofia                                                          regarding receipt of applications cannot be made.  Only those

E-mail:  Sofia_Applications@state.gov                    applicants who are invited for an interview will be notified

Fax: (+359) (2) 937-5231                                                     regarding the status of their applications.

 

Please submit your application by e-mail, post mail or fax.  Hand delivered applications will not be accepted.

 

Only applications received in the Human Resources Office before the closing date of this job notice will be considered and only short–listed candidates will be contacted.

 

POINT OF CONTACT

 

U.S. Embassy Sofia

Human Resources Office

Tel: (+359) (2) 937-5136/5233

Fax: (+359) (2) 937-5231

E-mail: Sofia_Applications@state.gov

 

 

 

CLOSING DATE FOR THIS POSITION:  end of the day April 8, 2014

 

 

The U.S. Mission in Sofia provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

 

The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation.  Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.

 

 

 

 

 

 


 

Appendix A

DEFINITIONS

 

This diagram demonstrates how an Appointment Eligible Family Member (AEFM) is also a U.S.-citizen Eligible Family Member (USEFM) as well as an Eligible Family Member (EFM).

 

 

 

1.  Eligible Family Member (EFM):  An individual related to a U.S. Government employee in one of the following ways:

·         Spouse or same-sex domestic partner (as defined in 3 FAM 1610);

·         Child, who is unmarried and under 21 years of age or, regardless of age, is incapable of self-support.  The term shall include, in addition to natural offspring, stepchildren and adopted children and those under legal guardianship of the employee or the spouse when such children are expected to be under such legal guardianship until they reach 21 years of age and when dependent upon and normally residing with the guardian;

·         Parent (including stepparents and legally adoptive parents) of the employee or of the spouse, when such parent is at least 51 percent dependent on the employee for support;

·         Sister or brother (including stepsisters and stepbrothers, or adoptive sisters or brothers) of the employee, or of the spouse, when such sibling is at least 51 percent dependent on the employee for support, unmarried, and under 21 years of age, or regardless of age, incapable of self-support.

 

2.  U.S. Citizen Eligible Family Member (USEFM):  For purposes of receiving a preference in hiring for a qualified position, an EFM who meets the following criteria:

 

·         U.S. Citizen; and,

·         EFM (see above) at least 18 years old; and,

·         Listed on the travel orders of a direct-hire Foreign, Civil, or uniformed service member assigned to or stationed abroad with a USG agency that is under COM authority, or at an office of the American Institute in Taiwan; and either:

 

1.      Resides at the sponsoring employee's or uniformed service member's post of assignment abroad or at an office of the American Institute in Taiwan; or

2.      Resides at an Involuntary Separate Maintenance Allowance (ISMA) location authorized under 3 FAM 3232.2.

 

3.  Appointment Eligible Family Member (AEFM):  EFM (see above) eligible for a Family Member Appointment for purposes of Mission employment: 

·         Is a U.S. citizen; and

·         Spouse or same-sex domestic partner (as defined in 3 FAM 1610) or a child of the sponsoring employee who is unmarried and at least 18 years old; and

·         Is listed on the travel orders or approved Form OF-126, Foreign Service Residence and Dependency Report, of a sponsoring employee, i.e., a direct-hire Foreign Service, Civil Service, or uniformed service member who is permanently assigned to or stationed abroad at a U.S. mission, or at an office of the American Institute in Taiwan (AIT), and who is under chief of mission authority; and

·         Is residing at the sponsoring employee's post of assignment abroad or, as appropriate, office of the American Institute in Taiwan.

·         Does not receive a Foreign Service or Civil Service annuity

 

4.  Member of Household (MOH):  An individual who accompanies a  direct-hire Foreign, Civil, or uniformed service member permanently assigned or stationed at a U.S. Foreign Service post or establishment abroad, or at an office of the American Institute in Taiwan.  An MOH is:

·         Not an EFM; and,

·         Not on the travel orders of the sponsoring employee; and,

·         Has been officially declared by the sponsoring USG employee to the COM as part of his/her household.

 

A MOH is under COM authority and may include a parent, unmarried partner, other relative or adult child who falls outside the Department’s current legal and statutory definition of family member.  A MOH does not have to be a U.S. Citizen.

 

5. Not Ordinarily Resident (NOR):  An individual who:

·         Is not a citizen of the host country; and,

·         Does not ordinarily reside (OR, see below) in the host country; and,

·         Is not subject to host country employment and tax laws; and,

·         Has a U.S. Social Security Number (SSN). 

 

NOR employees are compensated under a GS or FS salary schedule, not under the LCP.

 

6. Ordinarily Resident (OR):  A Foreign National or U.S. citizen who:

·         Is locally resident; and,

·         Has legal, permanent resident status within the host country; and,

·         Is subject to host country employment and tax laws. 

 

EFMs without U.S. Social Security Numbers are also OR.  All OR employees, including U.S. citizens, are compensated in accordance with the Local Compensation Plan (LCP).

 

Appendix B

 

 If an applicant is submitting a resume or curriculum vitae, s/he must provide the following information equal to what is found on the UAE.

 

Failure to do so will result in an incomplete application.

 

            A. Position Title

            B. Position Grade

            C. Vacancy Announcement Number (if known)

            D. Dates Available for Work

            E. First, Middle, & Last Names as well as any other names used

            F. Current Address, Day, Evening, and Cell phone numbers

            G. U.S. Citizenship Status (Yes or No) & status of permanent U.S. Resident (Yes or No; if yes, provide number)

            H. U.S. Social Security Number and/or Identification Number

            I.  Eligibility to work in the country (Yes or No)

            J. Special Accommodations the Mission needs to provide (Yes or No; if yes, provide explanation)

            K. If applying for position that includes driving a U.S. Government vehicle, Driver’s License Class / Type 

            L. Days available to work

M. List any relatives or members of your household that work for the U.S. Government (include their Name, Relationship, & Agency, Position, Location)

            N. U.S. Eligible Family Member and Veterans Hiring Preference

            O. Education

            P. License, Skills, Training, Membership, & Recognition

            Q. Language Skills

            R. Work Experience

            S. References.